One click from role setup to scheduled interviews.
Enter the job title, department, deadline, panel members, and hiring manager once. The system generates the job description, publishes the role, sends each applicant an acknowledgment and test link, reviews their resume with AI immediately, closes the job at the deadline, pulls test scores from Google Sheets, selects candidates by rule, and sends shortlisted candidates a booking link to pick their own interview slot from the panel's real calendar.
By the numbers
What a typical one-week opening looks like before and after.
2h/day → ~3 min
for a one-week opening
Before this system, reviewing candidates, sending follow-ups, gathering test scores, and coordinating interview times took around two hours every day while a position was open. Now the same process takes about three minutes.
One input session
starts the entire workflow
You enter the job details and assign the team once. Job description, publishing, testing, scoring, evaluation, and interview scheduling all run from that single setup.
No coordination
for interview scheduling
Candidates pick from the panel's real calendar availability through a booking link. There is no back-and-forth between HR, panel members, and candidates.
Platform
Six steps. All automated.
Each step below corresponds to something the system actually does. Select one to see what happens and what it replaces.
Role setup — job details, panel, and hiring manager
You enter the job title, department, and application deadline, then assign the panel members and hiring manager. A second panel is optional for two-round processes. The system generates the job description from this input.
- Job title, department, deadline entered once
- Panel members and hiring manager assigned — second panel optional
- Job description generated from the role inputs
Workflow
From role setup to booked interview — what actually happens.
This is the actual sequence DonkiHR automates once your team enters the role details and clicks start.
Enter the role details and assign the team
Job title, department, application deadline, panel members, and hiring manager. Second panel is optional.
This is the only manual input required from your team.
Everything that follows is triggered by this setup.
Job description generated — role published and social content ready
The system writes the job description from your inputs, publishes the role to the careers page, and prepares social media content.
No manual writing or formatting required.
The careers listing and social content come from the same input.
Candidate applies — acknowledgment sent, test link sent, AI review starts
Each application triggers three things immediately: acknowledgment email, test invite, and an AI review of the resume against the role.
No recruiter action needed to move a candidate to the next step.
AI resume review happens at time of application, not after the deadline.
Deadline passes — job closes, test scores retrieved, full re-evaluation runs
The job closes automatically. Test scores are pulled from Google Sheets and a second evaluation runs across all candidates using both signals.
No one needs to manually close the role or collect scores.
Both the AI review and test results are factored into the final ranking.
Candidates selected by rule — panel receives structured report
The system selects who advances to first interview based on configured rules. The panel gets a report with the shortlist and evaluation details.
Selection is rule-based — not manual shortlisting.
Panel members receive a prepared report, not a raw application queue.
Shortlisted candidates pick their own slot — interview confirmed automatically
Candidates receive a booking link and choose from available slots based on the panel’s real calendar. No coordination needed.
Available times reflect actual panel calendar availability.
Once a slot is chosen, the interview is confirmed with no further action.
What runs after you click start
The full sequence, in order.
One view of what DonkiHR runs from role setup to booked interview.
FAQ
Common questions answered.
Job title, department, application deadline, panel members, and the hiring manager. A second panel is optional for roles that require a second interview round. That is all the manual input required — everything else runs from there.
When a candidate applies, the AI reviews their resume against the role requirements immediately. After the deadline, a second evaluation runs that also includes their test scores pulled from Google Sheets. No one reads through applications manually.
The system does, based on rules configured for the role. It combines the AI evaluation score and test results, and selects candidates who meet the threshold. The panel receives a report showing who was selected and the evaluation breakdown.
Shortlisted candidates receive a link where they can book an available slot based on the panel members’ real calendar availability. Once a slot is chosen, the interview is confirmed automatically. HR does not need to be involved.
The job closes automatically. The system pulls test scores from Google Sheets, runs a full re-evaluation of all candidates using both the AI review and test results, applies the configured rules, and selects who moves to first interview — with no manual steps.
Admin sets up roles and manages configuration. Panel members are assigned to positions and their calendar availability is used for interview scheduling. The hiring manager oversees the process. A second panel can be added for roles that require a second round.
Get started
See the full workflow with your own hiring process.
We walk through role setup, publishing, testing, Google Sheets score sync, panel reporting, and interview scheduling using your team structure and process.